Privacy Policy
1. Introduction
This Privacy Policy explains how Westmoreland 7s (“Westmoreland 7s,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal information when you visit Westmoreland7s.com, submit a form, register for a league, communicate with us, or otherwise use our online services.
By using our services, you acknowledge the practices described in this Privacy Policy.
2. Information We Collect
Depending on how you interact with us, we may collect:
Information You Provide
- Name, email address, telephone number, date of birth or age confirmation;
- Team name, preferred position, playing experience, availability, shirt size, and roster information;
- Emergency-contact information;
- Registration selections, waiver acknowledgments, and communication preferences;
- Payment status and transaction details, although full payment-card information is generally processed by a third-party payment provider rather than stored by us;
- Messages, questions, survey responses, and other information you choose to provide; and
- Photographs, video, or other media when covered by an applicable consent or release.
Information Collected Automatically
When you visit our website, we and our service providers may automatically collect information such as:
- IP address and approximate location;
- Browser, device, and operating-system information;
- Pages viewed, links clicked, referring pages, and visit timestamps;
- Cookie identifiers and similar technical information; and
- Website-performance, security, and analytics data.
Information From Other Sources
We may receive information from team captains, teammates, referral sources, social-media platforms, registration platforms, payment providers, Playpass, Google services, Squarespace, or other vendors used to operate the league. Team captains should provide another person’s information only with that person’s knowledge and permission.
3. How We Use Information
We may use personal information to:
- Process registrations and payments;
- Confirm eligibility and organize teams and rosters;
- Create schedules, standings, playoff brackets, and league records;
- Communicate about games, weather, fields, safety, registration, and league updates;
- Respond to questions and provide support;
- Enforce league rules, investigate incidents, prevent fraud, and protect participants;
- Send promotional communications when permitted by law and consistent with your choices;
- Operate, analyze, secure, and improve the website and league;
- Maintain business, tax, transaction, waiver, and legal records; and
- Comply with legal obligations and establish, exercise, or defend legal claims.
4. Cookies and Analytics
Our Squarespace website and connected services may use necessary, functional, analytics, and advertising cookies or similar technologies. Necessary technologies support basic website operation and security. Analytics technologies help us understand website traffic and performance. Advertising technologies, if enabled, may help measure campaigns or show relevant advertisements.
You can manage available choices through our cookie banner and through your browser settings. Blocking certain cookies may affect website functionality. If we use tools such as Google Analytics or the Meta Pixel, those providers may process information under their own privacy policies.
5. How We Share Information
We may disclose personal information to:
- **Service providers:** Vendors that host the website, process registrations or payments, provide forms, email, text messaging, analytics, scheduling, roster management, cloud storage, or technical support;
- **League personnel:** Organizers, staff, referees, contractors, volunteers, or team captains who need information to operate the league;
- **Other participants or the public:** Limited information such as player names, team affiliations, schedules, standings, statistics, awards, photographs, or results when appropriate and consistent with applicable notices and consents;
- **Legal and safety recipients:** Government authorities, law enforcement, courts, insurers, attorneys, or other parties when reasonably necessary to comply with law, protect rights or safety, investigate misconduct, or handle claims; and
- **Business-transfer recipients:** A successor or prospective successor in connection with a reorganization, sale, transfer, or change in control of the league or its assets.
We do not currently sell personal information for money. If our practices change, we will update this policy and provide any choices required by applicable law.
6. Payments
Payments may be processed by a third-party payment provider. That provider may collect payment-card, bank-account, billing, fraud-prevention, and transaction information directly. Westmoreland 7s typically receives confirmation and limited transaction details rather than complete card information. Review the payment provider’s privacy policy before submitting payment information.
7. Data Retention
We retain information only as long as reasonably necessary for the purposes described in this policy, including operating the league, maintaining registration and waiver records, resolving disputes, enforcing agreements, complying with tax or legal obligations, and protecting safety and legal rights.
Retention periods vary based on the type of information and applicable requirements. We may delete or de-identify information when it is no longer reasonably needed.
8. Data Security
We use reasonable administrative, technical, and physical safeguards appropriate to the nature of the information we maintain. However, no website, transmission, or storage system can be guaranteed completely secure. You are responsible for protecting any account credentials and notifying us if you believe your information has been compromised.
If a security breach triggers notification obligations under applicable law, we will provide required notices.
9. Your Choices and Requests
You may:
- Unsubscribe from promotional emails using the link in the message;
- Reply STOP to eligible promotional text messages;
- Adjust cookies through our cookie banner or browser settings;
- Ask us to correct inaccurate contact or registration information; or
- Request access to or deletion of personal information, subject to legal, operational, safety, recordkeeping, and verification requirements.
To submit a privacy request, email Westmoreland7soccer@gmail.com. We may need to verify your identity before completing a request. We will respond as required by applicable law.
Operational messages about an active registration, schedule, safety issue, payment, or league administration may continue even if you opt out of promotional marketing.
10. Children’s Privacy
Westmoreland 7s is intended for adults age 21 and older and is not directed to children under 13. We do not knowingly collect personal information online from children under 13. If you believe a child under 13 has provided personal information, contact us so we can review and delete it when appropriate.
11. Third-Party Websites and Services
Our website may link to third-party websites, forms, social networks, registration systems, payment services, or other platforms. Their privacy practices are governed by their own policies, and Westmoreland 7s is not responsible for those practices.
12. Visitors From Outside the United States
Westmoreland 7s is based in Pennsylvania and primarily serves participants in the United States. If you access the website from another country, your information may be transferred to and processed in the United States, where privacy laws may differ from those in your location.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically. We will post the revised policy on this page and update the effective date. When required, we will provide additional notice of material changes.
14. Contact Us
For privacy questions or requests, contact:Email: Westmoreland7soccer@gmail.com